Secretarial & Administration Jobs in Northern Ireland

Honeycomb is excited to be assisting a credible public body for the recruitment of a Clerical Supervisor equivalent to Staff Officer Level. FT initial 3month+ post. Excellent additional benefits, Belfast.

The Client - This public sector body operates across 3 sites regionally and aligns with external parties for the purposes of launching multiple community focused projects. Excellent benefits for successful candidates - disclosed further throughout application with strong potential of longevity.

The Role - This position has a threefold purpose - Programme Facilitation; External Liaison & Staff Management.

Duties will include but will not be limited to:

• Gather and analyse information from individual programme providers.
• Prepare reports in relation to the Programmes.
• Monitor performance and manage relationships in relation to programme delivery.
• Investigate and resolve generic problems and queries from the Programmes.
• Update and maintain the programmes management information system.
• Develop training plans for internal and external use.
• Conduct training for staff within projects where necessary.
• Ensure that Programmes are implemented in line with regulatory requirements.
• Identify and monitor Technical Assistance budgetary requirements.
• Procure consultancy and other services in line with programme guidance and procedures.
• Co-ordinate the provision of adequate audit trail documentation
• Monitor programme expenditure and recommend corrective action as necessary.
• Ensure minutes of Monitoring Committee and other meetings are prepared and action points addressed.
• Oversee the work of Clerical support staff.
• Update staff and programme leaders on legislative changes and update procedural instructions accordingly.
• Ensure that all staff adhere to the legislative requirements and follow all policy issued by the Human Resources Department.
• Liaise with the Personnel Officer to co-ordinate the planning, arranging and recording of training for staff.
• Carry out staff appraisals in liaison with the Personnel Officer.
• Liaise with funded projects as necessary to provide advice on Programme management and implementation.
• Liaise with the public and key community and business figures as necessary.
• Provide general advice to the general public, community and business associated parties.

The Person

5 GCSE's including Maths & English (Grades A-C)

• Experience of business planning including implementing plans to deliver on a policy or strategy, and reviewing progress against targets.
• Experience in drafting processes and procedures in line with regulatory or legislative requirements
• Experience in drafting financial and non-financial reports.
• Experience in working with, understanding and interpreting financial data.
• Experience of collation and monitoring of non-financial information (reports etc.) and follow-up action as required.
• Good technical skills with previous experience in IT financial systems such as spreadsheets and databases.

*Please note, applicants who do not demonstrate relevant experience will not be considered for this role. Due to a high response of applications in the current climate, we are unable to provide individual feedback, however will endeavour to get back to you.**

To speak in absolute confidence about this opportunity please send an up to date CV via the link provided or contact Claire McCleery, Specialist Consultant at Honeycomb on 02896 207050.

Experience: 0 yrs