Kennedy Recruitment are working in connection with their large Public Sector client to recruit two Admin Assistants. This position will be based in Belfast. The hours of this role will be full time and the successful candidate will be required to start immediately. The duties of this position are -
*Level 3 posts are specifically expected to have formal contact with the general public and as such are regarded as being an official representative whereby detailed advice and guidance relating to the policies and procedures of the organisation can be given with authority.
*General administration duties such as arranging details of meetings including location, duration, attendance and the taking of notes for the purpose of minuting meetings is an integral feature of the level.
*Drafting letters, minutes, notes, reports and submissions as a result of gathering and interpreting information from sources within a work location i.e. information held in filing and storage systems either mechanical/technology based, or from information given by a supervising officer.
*Allocation of tasks to junior staff, checking output and quality of work and when required, the re-allocation of duties or workload to these staff. Inherent in this element of supervision of staff is "on-the-job" training where previous experience gained at lower levels is transferred on, as is advising junior staff in courses of appropriate action as governed by the policies and practices or as instructed by a more senior post.
*The collation and analysis of factual information from various sources relating to work specifically assigned to a Level 3 post in order to support the work of more senior posts in the organisation.
*Attending meetings to be advised on new policies or practices or to contribute to the formulation of these specifically in the area of work allocated to the Level 3 post.
*The operation of keyboards where data is being recorded, retrieved, processed on any medium by operation of computer or other terminals as required in the performance of the task. Included in this factor is the operation of photocopiers and printers.
*To positively participate and contribute to the organisation's Business Planning, Staff Appraisal and Business Improvement Processes in the continuous review of standard of service delivery to clients and the development of the business.
To be eligible for consideration you must meet at least one of the following criteria:
*Candidates should hold a BTEC National or equivalent Professional or Technical qualification plus at least 1 year's relevant experience.
*Five GCSE "O" Levels, or equivalent qualification, plus at least 2 years' relevant office experience.
*Competent in the use of excel functionality, including pivots, v-look ups, sorting data etc
*Basic understanding of payment processing
*Ability to work as part of a wider team
*Good communication skills
For further information please contact Kennedy Recruitment on 02890 330 555
For this role, Kennedy Recruitment is acting in the capacity of an employment business.
Kennedy Recruitment is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC). Kennedy Recruitment adheres to all current employment legislation.
Please note only those candidates shortlisted may be contacted.
Due to the nature of the role you will be required to undergo an Access NI Clearance at a cost of £26