Our public sector client in the Ballymena area are looking to recruit a Museum Project Assistant for a part time 20 hours per week (Tues, Wed + Thurs)
Main Duties and Responsibilities:
Provide general administrative assistance to the Museum Access Officer for day to day project delivery and to the Museum & Heritage Manager for project progress reports and claims to the Heritage Lottery Fund.
- Prepare quarterly written progress reports utilising the HLF on-line report template through collecting and collating evaluations returns and visitor figures, capturing promotional material generated by the project and project activity as outlined in the Carnlough Industrial Heritage Hub Activity Plan approved by HLF as directed by the Museum & Heritage Manager.
- Prepare claims, carry out expenditure review procedures and support general financial administration as directed by the Museum & Heritage Manager.
- Assist the Museum Access Officer in liaising with community based organisations and participants by maintaining a mailing database and direct contact with local groups and individuals to ensure involvement in the Project through the Project's community engagement strand.
- To liaise with and maintain good working relations with a range of internal and external stakeholders and interested parties including Causeway Coast and Glens Heritage Trust staff and Carnlough Community Association; Heritage Lottery Fund staff; Ulster Architectural Heritage Society; Tourism NI staff and relevant academic institutions and statutory bodies.
- Support the implementation and delivery of the Carnlough Industrial Heritage volunteer strand in conjunction with Causeway Coast and Glens Heritage Trust.
- Support the implementation and delivery of an on-line learning resource on the website as a legacy of the project including image searches, reproduction and obtaining licences as required.
- To assist with the communication, publicity and promotion of all the activities being delivered through the project funded through the Heritage Lottery Fund. In this regard, support all PR activities associated with the project including writing draft press releases, producing draft website information, preparing updates for social media and arranging with the communications for photocalls. Distribution of appropriate publicity materials and attendance at events to market the project is also required. The post-holder will seek Communication Unit and HLF approvals for all such activity.
- Prepare and circulate agendas and minutes for project team meetings.
- Facilitate meetings including room/equipment booking and catering arrangements.
- Prepare simple specifications, written quotations and book services such as photography, catering, coach transport to support programme delivery.
- Assist with relevant events, exhibitions, launches, workshops, tours, presentations, project meetings and training sessions as required.
Third Level Qualification in a relevant subject eg Humanities degree subject or business administration
One year's experience of administrative work for a grant funded project or where financial reports is a core responsibility of the post.
One year's employment experience of assisting with the delivery of heritage or community based outreach programmes including the organisation of events, workshops and training programmes.
At least 6 months experience in the implementation of PR activities as part of a wider targeted programme.
Competent in the use of Microsoft Office applications including word, email, Excel spreadsheets, databases.
Awareness of the use of digital imaging software (eg Adobe Photoshop), digital cameras and scanners, social media.
A full current driving licence valid in the UK and access to a vehicle OR have access to a form of transport that enables you to carry out the duties of the post[i].
Ability and willingness to occasionally work evenings or weekends
[i] Applies only to applicants who have a disability under the Disability Discrimination Act.
Please apply directly through the link if you match the criteria
Experience: 0 yrs